weddings

wedding coordination

in any event... knows that the key to a successful wedding is organized planning and dedication. to help you achieve this, we have posted some checklists and faq's to assist you in your organization.

accessory checklist

wedding attendant's checklist

faq's

accessory checklist:

depending on what accessories you select to include in your wedding, this document is a list of items to help you put the finishing touches on your special day.

ceremony

plume pen & guest book

cultural ceremony items

unity candle and holder

side candles for unity holder

gloves

aisle runner

pew bows/decorations

garter

ring bearer�s pillow

flower girl�s basket

wedding programs

reception

	plume pen & guest book
	framed couple photo for guest book table
	keepsake/money bag
	wishing bubbles
	wedding cameras
	extra tape for gifts with loose cards
	cake top
	wishing well, money box or basket
	toasting glasses
	favors
	cake knife and server
	stick pins for money dance
	reserved/name cards
	cake napkins

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wedding attendant's checklist:

sometimes, bridal party members are unsure of what their role is in the wedding. here are some guidelines for you and your bridal party members to follow.

the attendants that you choose to be in your wedding assume responsibilities. the following is a list of some of the appropriate roles to give to your attendants, as well as a checklist for the groom.

groom�s checklist

choose your best man and ushers (one per every 50 guests usually).

draw up a wedding guest list and have your family make out theirs. indicate who should be seated in the reserved pews.

plan honeymoon, check passports and visas.

select formal wear.

select wedding transportation.

find a new place to live, if applicable.

select date with fianc� to get marriage license.

find lodging for out-of-town guests.

make reservations for rehearsal dinner.

notify your attendants and family of the hour and place for the wedding rehearsal and times for pictures on the wedding day.

select gifts for your groomsmen.

give best man the rings and officiant�s fee in sealed envelope for delivery on the day of the wedding.

best man�s checklist

assist with out-of-town lodging.

assist with wedding transportation.

select a gift for a wedding present.

make arrangements for a bachelor dinner or bachelor party.

take charge of ushers, brief them on special seating arrangements at the wedding and any special events during the wedding or reception.

keep wedding rings and guard them on the day of the ceremony. hold bride�s ring during ceremony

keep marriage license and officiant fee on the day of the wedding.

help groom dress and get ready for the wedding. call for and accompany groom to the wedding.

be toastmaster at the bridal table and offer the first toast.

decorate car of wedding couple.

usher�s checklist

get fitted for formal wear.

participate in bachelor dinner or party.

select a gift for a wedding present.

be at the ceremony site on time for pictures.

stand at ceremony site entrance and ask each arriving female guest if she is a friend of the bride or the groom. give your right arm to the woman and escort her to a seat on the left side for the bride and the right side for the groom.

one usher generally escorts the bride�s mother to the front left-hand pew just before the procession.

dance at the reception.

maid of honor�s checklist

help select attendants� dresses if asked. pay for attire and attend fittings for your dress.

assist in addressing the invitations.

plan a shower or party for the bride or couple.

plan the bachelorette dinner or party for the bride.

select gifts for the shower and wedding.

help bride dress on the day of the wedding.

take charge of the bridesmaids and brief them on any special events that will occur during the ceremony and reception.

hold the bride�s bouquet during the ceremony, adjust her veil and train accordingly.

hold groom�s ring during ceremony.

offer a toast to the married couple.

help bride change into going away outfit.

bridesmaid�s checklist

pay for attire and attend fittings for bridesmaid�s dresses.

offer to do errands for the bride.

help address invitations.

participate in the bride�s shower or party.

select gifts for the shower and wedding.

be at ceremony site on time for pictures.

dance during the reception.

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wedding coordination questions you should ask yourself.

have you asked yourself these questions?

	who synchronizes the commencement of the ceremony with the processional music?
	who ensures a back-up plan if the d.j., caterer, etc. is late, is detained due to an emergency or just doesn't show up?
	who makes sure that the wedding starts on time and lines up family members and the wedding party for the processional?
	who manages the reception guest seating and ensures that the jones, who are feuding with the smiths, do not sit next to one another?
	who notices when great grandma's slip is showing, the ring bearer's bowtie is crooked or the flower girl is not smiling during family pictures?
	who facilitates an agreement between the vendors when a mishap, accident or confusion of roles occurs?
	who ensures that you are able to breathe with confidence and enjoy your special day?

if you don't have an answer to these questions, you may need to hire a professional who can ensure that your wedding flows smoothly. a good coordinator will act as your assistant and guide you throughout your day.

why you need a professional coordinator?

	you don't need the added stress of making sure things run smoothly on your special day.
	we are your local wedding experts who work on your side with you as a team.
	we ask all the right questions to determine exactly what you need and want.
	we help coordinate an event team in support of your and your special day.
	we inform you of what you need to know versus what you want to hear.
	in any event is fun to work with. we do a great job and we don't forget that it is your special day.
	we do as much or as little as you need.

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